Graduation Tracking - for Staff


On this page:

 

Faculty and departmental staff, find your degree candidates and indicate whether they are cleared for graduation or not.  Be careful with FERPA-protected information!

Access

Academic Records & Class Rosters (SPIRE A) is a prerequisite for Graduation Tracking & Clearance access.  In addition, training for Graduation Tracking & Clearance is also required.

To request training and access to Graduation Tracking & Clearance, and SPIRE A (Academic Records) if you don't already have it, please log in to SPIRE and Navigate to the following page:

Profile tile > Access & Privacy > SPIRE Access Request

Please complete the form and select the following:

 

Timing

 

Find Your Degree Candidate's Graduation Tracking Page:

 

Find Primary Majors

  1. Navigate to Navigator icon > Records and Enrollment > Graduation > Grad Tracking Queries.
  2. Click Dept: Primary Major Grad List.
  3. Enter the Expected Grad Term (enter both fall and winter terms for the February degree period) and up to three primary majors (plans).
  4. Click View Results.
  5. To view a student's Graduation Tracking page, click the 8-digit SPIRE ID.

 

Find Secondary Majors

  1. Navigate to Navigator icon > Records and Enrollment > Graduation > Grad Tracking Queries.
  2. Click Dept: Second Major Grad List.
  3. Enter the Expected Grad Term (enter both fall and winter terms for the February degree period) and up to three primary majors (plans).
  4. Click View Results.
  5. To view a student's Graduation Tracking page, click the 8-digit SPIRE ID.

 

Find an Individual Degree Candidate

Go to Navigator icon > Records and Enrollment > Graduation > Graduation Tracking, enter the student's name or 8-digit SPIRE ID.  Click Search.

 

Clear Primary Majors

On the Graduation Tracking page (see above) for a degree candidate:

  1. Select the Update Graduation Status checkbox. Note: This feature is used to clear primary majors only.
  2. Choose Department Clearance from the New Graduation Review Status dropdown list. 
  3. Click Save at the bottom of the page.

If the student will not be graduating at this time, choose Department Not Cleared.  Notify the student as soon as possible.

 

Clear Secondary Majors

On the Graduation Tracking page (see above):

Important Note:  Do NOT use the Update Graduation Status feature at the top of the page to clear secondary majors!

  1. Under Graduation Notes, click a plus sign (+) to add a new note.
  2. In the smaller field, enter SMCLR (Secondary Major Cleared).
  3. In the larger field, enter additional notes if you wish.  We recommend entering the subject or plan of the second major.

If the student will not be graduating at this time, choose SMNCL (Secondary Major Not Cleared).  Notify the student as soon as possible.

 

Additional Features

The Graduation Tracking page includes features to help you review students' eligibility for graduation, including:

 

Need Help?

Email gradtrackhelp@registrar.umass.edu, or for technical questions, email spire-support@it.umass.edu.